At Ekium, the preparation of maintenance shutdowns is based on a thorough audit that assesses organization, resources, management, efficiency, and collaboration among stakeholders. It relies on a structured management system that defines the strategy, budget, resources, roles, and key performance indicators (KPIs).
Each service request undergoes a risk analysis, evaluation, and decision-making process to develop a unitized bill of quantities (LUT) with a cost tolerance of ±30% and to establish a risk ranking. The consultation files include site plans, descriptions of processes and zones, geographic locations, and interdepartmental approval workflows.
Requirements definition includes access planning (scaffolding, insulation), management of common areas, detailed cost estimates, and technical-commercial alignment. Document management is organized around equipment blocks, history, technical specifications, and inspection plans.
Work sequences detail the sequence of operations, parallel tasks, work centers, parent/child tasks, resource and duration calculations, as well as a cost estimate per task and trade to within ±10%, with identification of stopping points and trade-specific recommendations. Material management covers the reservation and control of spare parts, the creation of purchase requests (long lead times, out of stock), and contracted supplies.
Preparation tracking focuses on progress by department, trade, and zone, as well as overall project progress, including qualitative indicators (number of reworks). Continuous technical-commercial alignment and knowledge capture through CMMS updates, maintenance plan enhancements, and database creation ensure continuous improvement.
Shutdown planning (Levels 1 to 4) identifies critical paths, optimizes timelines and resources, and manages concurrent activities. Finally, on-site supervision coordinates contractors, oversees QSSE events (audits, meetings), addresses key issues and miscellaneous questions, and monitors progress in real time.
